How to list donors and cord blood units

Setting up a registry or a cord blood bank is not easy. One of the first steps is to establish an infrastructure to facilitate donations from volunteer donors, or to ship cord blood products to other countries. You can read about the steps that need to be taken to participate in the international exchange of blood stem cells in the WMDA handbook.

Once an infrastructure is set up in your country, you can start listing donors or cord blood units for international patients with the  Search & Match Service.

WMDA has a two-step approach for accepting new organisations to the database. Firstly, your organisation must meet the minimum requirements described below and become a WMDA provisional member. Secondly (once your organisation is listed with the service), you need to work towards becoming WMDA qualified or accredited, or NetCord-FACT/AABB accredited.

The minimum requirements for listing donors and/or cord blood units in the Search & Match Service are as follows:

  • The organisation must meet the legal standards as established by the country in which the organisation operates.
  • The organisation complies with quality indicators such as standards of testing and HLA typing.
  • The organisation meets specific ethical requirements, particularly in gaining in the consent of volunteer donors and of mothers providing umbilical cord blood.
  • The organisation has the capacity to facilitate requests from other countries for blood samples, HLA verification typing or infectious disease marker (IDM) testing. The organisation must also be prepared to collect and transport adult stem cells and/or cord blood units to other countries in a timely manner.
  • The organisation must secure an Issuing Organisation Number (ION) from ICCBBA before listing can start.
  • The organisation must sign a data agreement with WMDA and provide contact details to be featured on WMDA Share.
  • The organisation must update its file on a regular basis, ideally at least once a month.
  • The organisation must comply with the data standards.

To list donors or cord blood units in the Search & Match service, follow these steps:

  1. Submit an application form for WMDA provisional membership to the WMDA office.
  2. Submit documentation to describe your organisation (based on the points outlined above) to the WMDA office.
  3. If your application is approved by the WMDA Board, you can send a test file to see if the file complies with BMDW data standards.
  4. If the test file complies with Search & Match data standards, your donors/cord blood units will be added to the global database.
  5. You will receive an annual invoice from WMDA.

Apply for WMDA Provisional Membership

 

Annual Fee in 2018

Total number of donors and/or cord blood units listed
 Fee (€)
N ≤ 20,000TBD
20,000 < N ≤ 100,000TBD
100,000 < N ≤ 1,000,000TBD
N > 1,000,000TBD